Remote Desktop Services (RDS) is a powerful tech that allows users to access desktops and applications remotely. When licensing RDS, organizations have an important decision to make: whether to go for User Client Access Licenses (User CALs) or Device Client Access Licenses (Device CALs).
Fret not, since you no longer have to do it alone. With a little help from the pros, it will only be a matter of time before you finally choose the ideal one for your organization. In this simple guide, we take you through the key considerations and help you make an informed decision between RDS User CAL and RDS Device CAL. Let’s get started!
Understanding RDS CALs
Before settling on the right RDS CALs license model, it is important to understand the two types of RDS CALs. For starters, RDS User CALs (User Client Licenses) are assigned to individual users. Each user who needs access to RDS must have an RDS User CAL. This model is perfect for organizations with users who need remote access from various devices and locations. Users can access RDS from any device, which is more so beneficial for remote work scenarios.
Things tend to be different with RDS Device CAL (Device Client Access License) since it is assigned to specific devices. Each device that connects to RDS needs a Device CAL. This model is ideal for organizations where multiple users share a single device to access Remote Desktop Services. Device CALs are linked to the device, making them perfect in scenarios where users consistently access RDS from the same device.
Key Considerations for Choosing
The choice between RDS User CAL and Device CAL depends on a couple of factors. In a nutshell, you should go for User CALs if users frequently Remote Desktop Services from multiple devices or locations. Go for Device CALs when multiple users consistently use the device to access RDS.
Aside from user behavior, you should also factor in the user count. If the number of users exceeds the number of devices, User CALs may be more cost-effective. But when the number of devices is significantly fewer than the number of users, Device CALs can be a budget-friendly option.
It is also important that you factor in the user mobility when choosing between an RDS User CAL and an RDS Device CAL. User CALs are perfect for scenarios where users require mobility and flexibility in accessing RDS. On the other hand, Device CALs are suitable for fixed access points where mobility is not a primary concern.
As we conclude, you should keep in mind that the cost of RDS CALs varies immensely depending on the licensing model and the edition of Windows Server in use. Be sure to factor costs into your budget planning.
Regardless of the licensing model you settle on, maintaining compliance with RDS licensing is important. It is essential to keep records of your RDS CALs, users, devices, and compliance with your volume licensing agreement.